Job Summary:

Western Midstream seeks a Document Control Administrator to join our Spatial Data & Document Control team based in The Woodlands, TX office. The team works with Construction/Engineering, Operations, HSSE, Asset Integrity and other corporate teams to ensure that documents generated through various activities are classified and stored in the corporate repository, OpenText. We are interested in individuals who enjoy a collaborative environment and working on many high profile and challenging projects. We are looking for innovative, energetic, and eager individuals who demonstrate the Core Values of Western Midstream and are passionate about enterprise content management.

Qualifications:

• Minimum of three (3) years of Document Control experience required. 5+ years strongly preferred.  
• Experience with OpenText Content Suite is required and experience with Extended ECM for Engineering preferred. 
• Knowledge of Livelink and Documentum are a plus.
• Prior experience supporting midstream Oil and Gas engineering, construction, and/or field operations is strongly preferred.
• Knowledge of Process Safety Management (PSM) standards preferred.
• Familiarity with Document Control functions, Project document lifecycle, Revision control, Records Management
• Strong problem-solving skills and attention to detail
• Detail-oriented with strong problem-solving skills
• Ability to work independently and collaboratively in a team environment

Responsibilities:

• Review, classify, load, and maintain digital records in the corporate repository, OpenText.
• Assess documents for correct formatting and completeness and prepare document transmittals.
• Perform data entry, review of multiple metadata fields, and ensure proper document classification, sorting, filing and archiving.
• Participate in internal and external company audits to confirm that documentation guidelines are being followed. Check and maintain quality of controlled documents.
• Communicate and collaborate with Project Managers, Operations, PSM Coordinators, and other key stakeholders to guarantee that all documentation is captured accurately and maintained accordingly.
• Project Lifecycle Management, including State Flows, Workflows, Revision Requests, Project Revision Management
• Coordinate workflows with task owners to ensure that documents are carefully reviewed, issued, and approved, within a timely manner.
• Help to design & document standardized company policies and procedures for the use of OpenText, while also providing recommendations on how to expand overall system adaptation.
• Assist in facilitating and conducting various training related to OpenText, in coordination with Quality Assurance Training.
• Establish, monitor, and respond to metrics on the efficiency of the company document management system and its ability to support the business.

Education:

Bachelor's degree in Business, Project Management, Library Science, or related field preferred. Document Management certification is a plus.  

Travel Requirements:

Travel will be required up to 10%.

Work Schedule:

This position will work 9 hours Monday – Thursday and 4 hours on Friday. The position will, subject to business and customer needs, generally work in the office on Monday, Tuesday and Thursday and be remote working from home on Wednesday and Friday.

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