Datasite is where deals are made. We provide the data rooms and SaaS technology used in M&A and other high-value transactions, to deliver projects in more than 170 countries. Carrying that success into the future is all about you. Your useful skills, your unusual experience, your unique ideas. Everyone here brings something unexpected. What’s yours? Invest your talents in us, and we’ll return the compliment.

Job Description:

This position is an integral team member of the Finance Shared Services team and reports to the Finance Directorl, working alongside the Payroll Manager for EMEA & APAC, responsible for administering and processing payroll as part of a Global Payroll team. This role will work collaboratively and cross functionally with other team members in Accounting, Finance, and HR.  Qualified candidates will have strong attention to detail and accuracy. Ideal candidate would be keen to improve processes, embrace change, and help us move the organization forward. This is a fantastic opportunity to join a market leader currently going through exciting levels of growth.

Essential Duties and Responsibilities

• As part of the Global Payroll team, you will be responsible for assisting in accurate and timely processing of 10+ payrolls across Europe and APAC, including accurate payout of employee compensation & benefit deductions and adhering to payroll calendar deadlines by country

• Work closely and be a key point of contact with payroll providers, to ensure payroll is fully submitted and corrected on the system, also ensuring compliance with all tax regulations and filings for the different countries in which payroll is processed for.

• Collaborate and partner with HR in order to have payroll processed accurately and timely, receiving all relevant information and submitting forms on the payroll platform, while ensuring compliance to payroll laws and regulations

• Prepare journal entries and account reconciliations for payroll accounts; provide supporting documentation during month end close, such as calculating, validating, and recording payroll accruals, re-classes, and adjustments.

• Assist Accounting and Tax teams with resolving Payroll Audit and Tax queries and reconciling payroll taxes and benefits payments.

• Partner with HCM business analyst to research, recommend, test, and deploy system upgrades, business process improvements and/or fix identified issues and gaps

• Approach payroll delivery with a continuous improvement mindset. Suggest/document process improvements, streamlining of payroll/timekeeping related processes, and recommend changes to improve transparency and efficiency of payroll for all employees.

• Validate external contractor monthly costs and submit to system for processing payments & accruals

• Participate in the preparation of monthly, quarterly and annual headcount and payroll reports as well as meet ad hoc reporting requirements of the Global Payroll function

• Assist in annual budgeting and quarterly forecasting headcount analysis.

• Be first line support for Payroll queries from managers & employees

To be considered successful, the ideal candidate must have

• Minimum 2-3 years of relevant Payroll Processing experience and exposure required (including UK, ideally with multiple international locations across EMEA and/or APAC)

• Knowledge of payroll accounting; journal entries and account reconciliations preferred

• Experience in processing payroll / working with payroll software (Cloudpay) preferred

• Strong vendor management experience 

• Ability to troubleshoot payroll processing issues, run and analyze reports

• High level of initiative and want to be involved in documenting best practice and streamlining processes

• Excellent communication skills - both internal and external

• Strong attention to detail and accuracy

• Proficient computer, organizational, analytical, research and problem-solving skills

• Intermediate knowledge of Excel

• Ability to work in a fast-paced environment even during times of ambiguity

• Solid time management skills, ability to prioritize assignments in a dynamic work environment

• Excellent interpersonal skills, positive attitude, flexibility, and a willingness to learn new things

• Ability to work effectively in a team environment, routinely working with HR and accounting, across borders and time zones

• High regard for confidential information and excellent professional judgement

As a global organization, Datasite knows that diverse perspectives are essential to our success. We’re committed to maintaining a diverse workforce to serve our customers around the world. Datasite is an equal opportunity employer (EEO) and furthers the principles of EEO through Affirmative Action.

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