About Digital Catapult 

Digital Catapult is the UK authority on advanced digital technology. Through collaboration and innovation, we accelerate industry adoption to drive growth and opportunity across the economy.  Click here for further information on Digital Catapult and working for us.

Purpose of the role

Digital Catapult has an exciting opportunity for a Centre Facilities Manager to join our growing Northern Ireland team. This role has responsibility for the operation of office facilities for Digital Catapult Northern Ireland which includes the UK Digital Twin Centre. You will ensure we have a professionally presented, safe and healthy environment, suitably formatted for modern working practices, and will be accountable for service excellence including front of house, office services/space provision, storage, cleaning, security and maintenance. You will also support safe and efficient operation of our technical facilities through oversight, advice and guidance and manage hybrid working needs across the team. Working as part of the wider operational team you will provide guidance on changes needed as the business evolves and the regional team grows. Supporting the specification and commissioning of additional space as needed. Your role will also support Health & Safety, ISO 9001/27001 and Business Continuity for the regional office. 

WHAT YOU’LL DO (Duties)

• Delivery of UK Digital Twin Centre and DCNI office operations, including front of house and reception; office environment including desk space and booking, meeting rooms, social space, kitchens; storage; security; cleaning; health & safety; fire safety.
• Management of  the assigned budgets within agreed tolerances; identifying opportunities for cost savings.
• Assisting with the management of the relationship with our landlord(s), ensuring positive working and that all commitments are honoured.
• Overseeing sub-contracted services ensuring value-for-money and effective service delivery.
• Coordinating with the team to cover operations inside and outside of core hours, for example to support events in the evening and maintenance activities at weekends. Some work outside of core hours will be required.
• Ensuring compliance with all legal and policy requirements, including with HSE.
• Coordinating effectively with the IT/IS team and with the Events Team.
• Guiding safe and efficient operation of DC’s technical facilities, working closely with technical staff operating the laboratories.
• Day-to-day Health & Safety management and monitoring for DCNI, including training, policy and equipment needs, fire wardens, first aiders, incident reporting and analysis, and communication with the business.
• Assisting with supporting staff to operate safely and effectively in a hybrid environment, for example supporting home-office set-up and risk assessments.
• Understanding and fulfilling requirements for further office space as the organisation grows and expands, including driving forward any resultant projects and transitioning into operational delivery.

Requirements

WHAT WE’RE LOOKING FOR (Experience)

To be considered for this role you should have strong facilities management experience, managing budgets, creating new facilities within a busy office and events space environment. 

Experience of supplier management covering the full range of facilities related services and the associate management of contracts and relationships is essential along with knowledge or H&S safety legislation in relation to running an office.  A relevant qualification in H&S/Facilities would be an advantage eg IOSH. 

Deadline for Applications: is 5pm on Friday 17th May 2024

Commitment to Equality, Diversity and Inclusion

Digital Catapult Northern Ireland is an equal opportunity employer. 

We recognise and value the advantages and opportunities that come with having people from diverse backgrounds working with us and it is our ambition to build an organisation which is representative and reflective of UK society. We are part of the Catapult network and we are actively committed to our Inclusivity in Innovation Charter, about which you can find out more here. 

We welcome applications from neurodivergent candidates, candidates from minority and underrepresented groups and from candidates with more or less experience, provided the requisite skills can be demonstrated.

Benefits

• We are in the UK’s Top 100 Best Workplaces and placed in the UK’s Best Workplaces in Tech and Large Organisations.
• Digital Catapult is a Disability Confident Committed Level 1 Employer.
• Excellent holiday package: 25 days annual leave, Bank Holidays and 3 days between Christmas and New Year:
• Double-matched pension up to 10% of your salary;
• 4% of your salary to use towards selecting benefits that work for you, including health cash plan, Private Medical Insurance; buying holiday, topping up your pension;
• E-Vehicle Scheme; Cycle2Work; Tech Scheme; Gym Discounts; Give As you Earn; PerkPal;
• Life insurance 4x salary;
• Free to access EAP & Financial Wellbeing advice;
• Enhanced maternity and paternity leave;
• Investment in your ongoing learning and development with us;
• Company social events throughout the year and free office snacks!