Requisition No: 828545 

Agency: Department of Corrections

Working Title: FDC- ADMINISTRATIVE ASSISTANT I - 70023121- Central Office

 Pay Plan: Career Service

Position Number: 70023121 

Salary:  $35,175.40- $37,275.16 annually 

Posting Closing Date: 05/10/2024 

Total Compensation Estimator Tool

***OPEN COMPETITIVE***

Please call (850) 717-3942 if there are questions about this position.

Administrative Assistant I- 70023121

This advertisement is for a full-time, Career Service position located at Central Office in Tallahassee, FL in Facilities Management and Building Construction.   

Salary: $35,175.40- $37,275.16 annually

The selected candidate will start at the above listed appointment rate. Refer to the Total Compensation Estimator Tool for a complete compensation estimate to include benefits, retirement, leave and holidays. 

BENEFITS:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive employee benefits including:

• State Group Health Insurance Coverage.
• $25,000 Life Insurance Policy (100% paid by employer),
• Dental, vision, and other supplemental insurance options available,
• Annual and Sick Leave benefits.
• 10 paid holidays each year.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com),
• Flexible Spending Accounts, and
• Tuition waivers to attend State of Florida community colleges, colleges, and universities!

For a more complete list of benefits, click https://www.mybenefits.myflorida.com/.

• This position may also qualify for Public Student Load Forgiveness (PSLF), please check with your loan provider or Dept of Education to determine if your loan qualifies.
• This location may qualify for other types of loan forgiveness so please check with your loan provider to determine if your loan qualifies.

SPECIFIC DUTIES:

This Administrative Assistant I position will provide administrative support to the Chief and Statewide Assistant Chief of the Bureau of Maintenance & Repair and Bureau of Construction. The incumbent will assist the Maintenance & Repairs and Construction in maintaining complete and current performance standards and position descriptions for all professional staff for which he/she is responsible. This position will also operate personal computer equipment to create documents from a variety of rough drafts to include: technical correspondence, complex reports, project development building programs, material specifications, contracts, bid packages, project budgets and schedules, project budget and schedules, pay requests and travel vouchers for the Supervising Construction Projects Administrator and other professional staff. 

The duties and responsibilities of this position, although not limited to those enumerated below are as follows:

• Reviews word processing and spreadsheet documents prepared by section’s professional staff for correctness of grammar, spelling, and form. 
• Makes necessary changes and prepares finished documents. 
• Revises and modifies existing word processing documents such as contracts, bid packages, and specifications. 
• Retrieving portions of several documents and merging them together.
• Performs functions of processor as requested for Purchasing Card transactions for the Assistant Bureau Chief of Maintenance and Repairs, verifying accuracy established by department procedures. 
• Performs a variety of support tasks such as copying prepared documents and material from files, serves as section’s telephone receptionist and provides interpretation of policy and procedures as required, sorts incoming mail, and distributes mail and other documents to section’s staff.
• Reviews periodic pay requests, submitted by architects/engineers and contractors to ensure accuracy of historical data and prepare transmittals to the Bureau of Finance and Accounting.
• Assists in and coordinates the preparation of legislative budget requests and operational plans, and examines budget documents to ensure that they comply with appropriate regulations. 
• Works with supervisor on personnel activities as requested. 
• Participates in required departmental staff training to enhance background and ability. 
• Performs other related duties as required.
• Submits purchase requests in Ariba on Demand.

REQUIRED QUALIFICATIONS:

• A bachelors degree in business, communications, or a related area, OR
• At least two (1) years of similar work experience and an associate’s degree, OR
• At least three (3) years of similar work experience.

NOTE:

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge and experience, please submit a State of Florida Application and resume through the People First system. If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287.

Applications will be accepted until 11:59 PM EST on the closing date.

Successful applicant must pass a background screening and fingerprinting.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.