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Job Descrption
The Executive Assistant is responsible for ensuring the efficient operation of the office by providing effective administrative support and professional secretarial services.
Responsibilities and duties
- Arranging and coordinating appointments and travel,
- Arranging a variety of meetings and special events on behalf of the team
- Prioritizing correspondence addressed to the Executive Director / CIO, referring issues and inquiries to relevant personnel at EIA for information, response or follow-up, ensuring specific issues receive immediate attention
- Dealing with incoming email, faxes and post, often corresponding on behalf of the Executive Director/ CIO
- Maintains orderly files and accurate records, retrieving information as required
- Maintain the budget/accounts for the department ensuring accuracy
- Writing and keeping custody of minutes of meeting and all follow ups on action items.
- Producing documents, briefing papers, reports and presentations;
- Organizing and attending meetings and ensuring the Executive Director/ CIO is well prepared for meetings
- Carrying out specific projects and research;
- Supporting the team and any projects or establishments that comes under the department
- Perform other duties as assigned by Line Manager
- Drafting external communications (English and Arabic)
- Translating documents
- Covering the CEO Office as required
- Maintaining online records and systems as required
Requirements
- High School Diploma essential; Bachelor’s Degree preferred
- A minimum of 7 years experience, reporting to a senior executive level position
- Competent computer literacy and the ability to use word processing and spreadsheet software packages in the Microsoft environment
- Fluent in English, fluency in Arabic an advantage
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